THE PROMONTORY AT SODA CREEK
BOARD MEETING MINUTES
November 18th, 2019
BOARD MEMBERS PRESENT: Dave Young, Gretchen Stubenvoll, Chan Pollock, Dan Fesenmeyer, Eric Helander
Other HOA Members Present: Rita Pollock
A quorum constituting the required Board members were present in person. The meeting was called to order at 6:35 pm on November 18th, 2019 at the Tuscany Tavern. The Agenda for this meeting and Minutes from the August Meeting were approved by voice acknowledgement without discussion or objection.
- Treasury Report: Chan Pollock delivered the treasurer’s report in Scott Smith’s absence regarding financials through September 30, 2019. Income was in line with projections. Collections were on par with expectations, with no notable overdue dues greater than 90 days noted. Currently we are running $3,400 under budget mostly due to timing of expenses. We have $102K in reserve assets, sufficient for eventual road replacements. General discussion regarding two items: a pothole in need of repair on Belford and to check in to the cost of recycling every week. Dan agreed to talk to our road maintenance team and we were going to get word to Scott regarding the waste contract. Also, Chan was given approval to purchase a SSL certificate for the website up to $75/year to improve security. The financial report was approved without objection.
- Holiday lights at entrance: Gretchen was given the OK to negotiate to have lights procured, installed and removed at the main entrance on a three year contract with JP Total.
- Next Meeting: The Board set the date for the next Board meeting, February 10th at 6:30pm at the Tuscany Tavern.
The meeting was adjourned at 7:30 pm.
Submitted By: Chan Pollock, Board Secretary